How a decision becomes captured.
This walks one open spend decision record end to end, from a line on an invoice through the conditions a decision must clear (evidence, owner, approval, confirmed completion) before a single dollar moves from reviewable to captured. The numbers come from the built-in Acme AI sample stack, the same example shown on the homepage. It is labeled a sample because it is one: it shows the shape of the record, not a customer.
Claude Team · $450/mo ($5,400/yr) · AI/Data. Found on the pasted invoice and tool list. No integration, no vendor login. The list you already have is enough to start.
The audit scores Claude Team Consolidate into ChatGPT Team because the tools overlap on the same reasoning and drafting job. The replacement path is still unconfirmed, so this remains a proposal, not an instruction to cancel.
A consolidation this size needs last-60-day active-seat counts, replacement-path confirmation, and a power-user dependency check. Until that evidence is attached and the outcome is confirmed, the $450/mo stays reviewable. It is never claimed as captured.
The accountable owner is Unassigned. Assign an owner before routing the decision; until then the missing owner remains a visible blocker.
Approval is Not requested. Route approval only after the decision has an owner; when it is approved, the signed-in account that recorded the approval and the timestamp are retained, and no approval is implied before that event.
The captured outcome stays $0. Only then, after the consolidation is actually complete and a human confirms the outcome, can the confirmed amount move from reviewable to captured. AlignCube never assumes the full $450 was captured.
The memo this produces
Every decision record can be read as a one-page memo: the thing you forward to a CEO, a board, or the teammate who asks “why did we cancel that?” This is the current open-state memo for the sample above, blockers visible, nothing captured yet.
| Tool | Claude Team (AI/Data) |
|---|---|
| Monthly cost | $450/mo · $5,400/yr |
| Decision | Consolidate, one of four calls: Keep / Cut / Review / Consolidate |
| Rationale | Overlap with ChatGPT Team on the same reasoning and drafting job; replacement path unconfirmed. |
| Evidence | Invoice source charge attached. Still requested: last-60-day active seats and replacement-path / power-user dependency confirmation. |
| Owner | Unassigned. Assign before approval |
| Approved by | Not requested. Blocked on owner and evidence |
| Outcome | $0 captured. Consolidation not confirmed complete |
| Review by | Must be set before the next renewal. The record survives, so the next review starts here. |