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One record for AI and software decisions

Every AI tool you pay for, with the reason it stays.

Free: paste your tools or a spreadsheet and keep one record of up to 50 tools, their costs and cancel-by dates. Each gets a keep, cut, review or consolidate call, with reasons. Cut needs evidence a tool is unused; without it, the call is Review.

Start free → See a sample record → Try it first, no signup →

Built for the finance or operations lead who has to get software renewals approved across teams.

AlignCube · sample scored
Acme AI sample
Reviewable spend flagged
$1,326/mo
$15,912/yr reviewable before approval
5 flagged 3 keep 1 cut 1 consolidate 3 review
Try it, no signup

Paste your stack. See the shape of your spend.

Drop in the tools you pay for (one per line, or straight from an invoice). The preview groups possible overlaps and totals the spend you listed, a quick guess from the names alone. A free account scores every tool with built-in rules; Monitor adds AI that prepares your next renewal decision for approval.

This instant preview runs entirely in your browser. Nothing leaves your machine until you choose to run the full audit. Full audits are stored privately in your account. Self-serve account deletion removes active AlignCube data after billing closes; limited retention follows the Privacy Policy. Security · Privacy
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Sample record

What the record looks like.

One row per tool, with the call and the reason behind it. The example below is the product path: score the stack, ask why, move the decision into your Queue, and keep the outcome attached to the tool record.

Sample record for a fictional company, Acme AI. Not customer data.

SAMPLE
ToolCallWhyCost
ChatGPT TeamKeepCore daily driver across teams; the anchor LLM to consolidate the rest toward.$600/mo
Claude TeamConsolidateOverlaps ChatGPT Team on most reasoning/drafting; consolidate after a 30-day side-by-side.$450/mo
GitHub CopilotKeepHigh Engineering adoption, clear owner, no overlap in this stack.$390/mo
Notion AIReviewUnclear AI add-on usage at $300/mo; pull seat-activation before renewal before any cut.$300/mo
Jasper AIReviewDuplicates Copy.ai and ChatGPT Team, but Marketing still uses it, so nothing shows it is unused and it is not a Cut. Held one renewal cycle as the fallback: confirm the brand-voice templates reproduce in ChatGPT Team, and check Zapier/API dependencies. $240/mo reviewable.$240/mo
Copy.aiCutDuplicates Jasper and ChatGPT Team for short-form copy, and the admin console shows 0 active seats in the last 60 days with nothing wired in. The evidence supports the cut: cancel at the next renewal. $240/mo reviewable.$240/mo
MidjourneyKeepLow cost, distinct capability, no in-stack alternative at this quality.$120/mo
Runway MLReviewNo recorded owner, which is a gap in what we know rather than a finding about the tool. Find who the card and admin seat belong to and ask before cutting; $96/mo reviewable, held out of the actionable total until someone can speak for it.$96/mo
Reviewable $1,326/mo
Identified to cut $690/mo
Captured $0

Reviewable includes items that still need evidence. Identified to cut excludes $636: the three Review items, including Jasper AI, held as the fallback until its replacement is proven. Captured stays at $0 until an approved change is confirmed complete.

Captured, not claimed: the third figure moves only when a person confirms the charge stopped.
aligncube.ai/app
Example audit  ·  8-tool stack  ·  Stack health: 31%
Jasper AI$240/moReview
GitHub Copilot$390/moKeep
Copy.ai$240/moCut
ChatGPT Team$600/moKeep
Midjourney$120/moKeep
Notion AI$300/moReview
Claude Team$450/moConsolidate
Runway ML$96/moReview
Decision 04 / Claude Team Consolidate
Monthly exposure
$450/mo
Decision state
Consolidate
Evidence state
Needs confirmation
Accountable owner
Unassigned
Next action
Confirm replacement path
Captured outcome
$0
Advisor - why this cut is safe
C
Why should Finance trust this cut?
Copy.ai’s cut rests on evidence, not a guess. The invoice confirms the spend, Marketing owns it, and the admin console shows 0 active seats in the last 60 days with nothing wired in. Before it goes for approval, record the renewal date and who approves the cancellation.

Runway ML is blocked. It costs $96/mo, no owner is recorded, and there is no usage evidence on file. Find whose card and admin seat it sits under before acting.
C
What about Notion AI? Is it worth keeping?
One piece is missing: active-seat evidence. Operations owns it, but no seat activation is on the record. Keep it in Review, pull seat activation before the renewal, then generate a decision memo with the owner’s approval attached.
Evidence context
Jasper AI
GitHub Copilot
Copy.ai
ChatGPT Team
Midjourney
Notion AI
Claude Team
Runway ML
5 decisions open, none approved yet
Today's action
Copy.ai
The cut is earned: 0 active seats in the last 60 days. Record the renewal date and the approver, then route it.
Owner: Marketing · Renewal date: not recorded
1
Evidence-backed call
4
Waiting on evidence
2
Missing an owner
$1,326
Reviewable in queue
Renewal dates recorded: 0 of 8 Usage evidence on file: 1 of 8 Finance, owner, and security queues
8 tools on record: 3 kept, 1 earned cut, 4 waiting on evidence
1
Usage evidence on file
1
Memos
0
Approvals recorded
$0
Captured
Decision trail and change history
OK
Copy.ai
Cut earned: 0 active seats in the last 60 days, nothing wired in
Evidence on file
!
Runway ML
No owner recorded, so it stays out of the actionable total until usage and owner evidence are recorded
Blocked
AI
Claude Team
Consolidate proposed; the replacement path and seat activity are still to confirm
Needs evidence
How it works

From a pasted list to a decision you can defend.

A walkthrough film, under a minute long: paste the tools you pay for and get a verdict and a reason on each, with the evidence still missing named. On Monitor, attach that evidence and route it to the person who can sign, and captured stays at $0 until the change is confirmed.
01 · Free
Paste

Tools, plans, costs, owners, or an invoice export. Nothing to connect.

02 · Free
Score

Every line gets keep, cut, review, or consolidate, with the reasoning written down. Cut needs evidence a tool is unused. Without it, the call is Review.

03 · Monitor
Route

Each call goes to an owner with the evidence attached, so the person who signs the renewal can defend it.

04 · Monitor
Record

Approvals and outcomes land in one decision log. Nothing counts as captured until the charge stops.

The Problem

Renewals arrive. The reasons don’t.

Nobody wrote down why it was bought

The team that bought it moved on. The invoice shows a charge, not a decision.

AI tools arrive one team at a time

Every department picks its own assistant. Finance sees the total, not the overlap.

A cut without evidence is a guess

Someone has to defend the call when the renewal lands, and the evidence is scattered across inboxes.

Security & Trust

Your data is yours. Full stop.

Your data stays isolated, recommendations identify missing evidence, and recorded decisions remain reviewable while the account exists.

Not used for model training

AlignCube does not use your audit data to train models. Anthropic's commercial API does not use inputs or outputs to train models by default.

Protected in transit

HTTPS/TLS on every connection. Passwords are hashed and access is session-authenticated.

Per-customer isolation

Your audit data is isolated per account. No shared data between customers.

Your record survives a downgrade

The current in-app governance record remains available if you return to Free.

No action without a human decision

AlignCube can recommend a cut, but a person accepts or rejects it, and accepting a cut with nobody on the owner line needs a written reason.

No inflated captured claims

Every reviewable amount is capped at the tool's known monthly cost. Unconfirmed amounts remain reviewable, not captured; captured reflects a user-recorded completed outcome.

Keep the decision record reviewable

Current evidence, notes, memos, approval state, and recorded outcomes stay attached to the tool while the account exists, so the next review starts from the record.

No vendor commissions

AlignCube does not accept vendor commissions, referral fees, kickbacks, or paid placement. Recommendations are paid for by the customer, not the vendors being scored.

Compare

A focused review alongside the systems you already use.

Procurement and spend platforms already help teams assess purchases and renewals. AlignCube starts with your tool list or invoice text: keep, cut, review, or consolidate recommendations, with the reasoning and missing evidence shown. On Free those calls come from built-in rules, with no AI. Monitor keeps evidence, owners, approvals, and confirmed outcomes attached to the decision. No vendor-account connection required.

Where AlignCube sits alongside the systems you already use AI procurement platforms negotiate and buy, integration-fed platforms connect systems for visibility, and pricing benchmarks compare what others pay; each can already recommend an action. AlignCube starts from the invoice or tool list you already have and produces keep, cut, review or consolidate calls with an owner and the evidence, and can be used alongside those systems. OTHER STARTING POINTS AI procurement Recommends renewals, routes approvals. Integration-fed Connects ERP, SSO, cards for spend and usage. Pricing benchmarks Shows what comparable companies pay. each can already recommend an action WE START FROM YOUR DOCUMENTS AlignCube: a spend decision record Keep, cut, review or consolidate, with an owner and the evidence, from the invoice you already have. No vendor-account connection. Usable alongside those systems. No commissions from any tool it scores.
See full comparison →
Quick math

Run the number you already suspect.

Pick your annual software + AI spend and the share you suspect deserves a second look. The result is your assumption, not our finding. The free audit is what replaces it with a line-item answer.

$300,000
Share you suspect is worth reviewing
Reviewable under your assumption
$60,000 / year

An assumption is where a review starts, never where it ends. The audit scores every line keep, cut, review, or consolidate from a pasted list, in a minute or two.

Replace the assumption: run it free → See the sourced budget-season numbers →
Research notes

What changed in AI spend, and what to review next.

Operating guide · 2026-09-24 · 6 min · Collin Jones
AI spend in 2026: what earns a place in the 2027 budget?
What 2026 AI spending forecasts and buyer research mean for your 2027 budget. A practical guide to software renewals, costs and evidence.
Industry watch · 2026-08-19 · 6 min · Collin Jones
Your software inventory is only as durable as the vendor holding it
A SaaS management platform ceased operations on August 6, 2026 and destroyed all customer data. The durable question it raises: what would you still have if the system holding your record stopped existing?
Industry watch · 2026-08-06 · 8 min · Collin Jones
Your AI stack is entering the consolidation phase
AI adoption is still expanding. The operating question is changing: which tools have a distinct job, owner, full cost, evidence, and reason to survive the next renewal?

See all research notes →

Pricing

Free finds the calls. Monitor keeps the record true.

Free puts up to 50 tools, their costs and cancel-by dates in one place. Monitor is for the finance or operations lead who has to get a renewal approved across teams: the owner, the evidence and the sign-off on one record, with what is still missing named.

Free
Best for getting the stack on one page: up to 50 tools, their costs and cancel-by dates.
$0
forever · no card needed
  • Paste a list or import a spreadsheet: up to 50 tools, their costs and renewal dates in one place
  • A keep, cut, review or consolidate suggestion on every tool, from built-in rules (no AI)
  • Cancel-by dates in your own calendar, and your keep or cut call recorded on each tool
  • No card needed
Start free →

Not ready to sign up? Paste your tools above first: a quick preview, no account.

Monitor
Best for ongoing use: owners, approvals and a record that stays true every month.
$399
per month, flat, no seats, cancel anytime
  • Everything in Free
  • Evidence attached and tracked for every call
  • Owner routing and approval packets
  • Monthly re-check with change tracking
  • Captured tracked only once the charge stops
  • A forwardable decision report
  • Ask the Advisor for blockers, memos, and next steps
Start free, then upgrade →

Monitor onboarding is founder-led right now. Email Collin for founder-led setup. Create an AlignCube account with the email you want to use for Monitor; that same email is used for the subscription, and Monitor access is confirmed after payment.

FAQ

Everything you need before you sign up.

What do I need to get started?
Just a list of the tools you use, or a copy of an invoice, a renewal calendar, or a spreadsheet you already have. No vendor logins. No SSO integration required. Paste what you have and the calls come back with the reasoning attached. Monitor lets you attach and track evidence as you find it.
What does the free audit actually show?
Every tool is scored Keep, Cut, Review, or Consolidate, with reasoning shown in the app. You see reviewable spend, overlaps, and every call with the evidence still missing named. Free audits use built-in scoring rules and make no AI calls, and you keep a free record of costs, owners, renewal and cancel-by dates, notes, and exports. Monitor adds evidence attachment and tracking, owner routing, approvals, decision memos, captured-outcome tracking, and monthly change history.
How is this different from SaaS-management platforms?
Zylo, Torii, CloudEagle, and similar platforms are built around connected systems: finance, SSO, app, and usage integrations feed their analysis (per each vendor's own docs). AlignCube starts from a pasted spend list: every tool gets a call, every decision gets an owner, and captured outcomes are tracked, no integrations required. They can be used together.
Can I cancel Monitor anytime?
Yes. No contracts or cancellation fees. Access continues through the paid period. After paid access ends, your in-app audit history, decision log, and per-tool reasoning stay readable on Free. Free exports remain lightweight; Monitor's complete forwardable report and operating controls require an active subscription.
Why not just do this in a spreadsheet?
You can, and the first pass works: a spreadsheet lists the tools and totals the spend. Where it stops is everything after the list. It holds numbers, not decisions. A decision record holds the verdict with the reason attached, the evidence still missing named, one accountable owner who has to sign, and three separate figures (reviewable, identified to cut, captured) so nobody presents a projection as a result. The honest version: if you have eight tools and one decision-maker, a spreadsheet is enough: run the free audit, export the cut list, and keep your spreadsheet. It stops being enough when a cut needs someone else's signature. That is the moment the file becomes an argument nobody can settle, and it is the only moment AlignCube is for.

Start the record with one renewal.
Route the owner. Confirm the charge stopped.

Paste the tools you pay for. The calls come back with the reasons attached.

Start free →

Not ready for an account? Paste your tools above and try it, no signup.